Laerskool De Kuilen Primary School
- Based on the values of respect, perseverance, responsibility, integrity, accountability and good citizenship
Fees - School / Aftercare / Music / Payment Procedure
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DE KUILEN PRIMARY & PRE-PRIMARY FEES FOR 2025
The School Governing Body convened a budget meeting, in accordance with the South African Schools Act of 1996, on Thursday, 24 October 2024, to determine the school fees for 2025. We need to inform you of the following:
By law, your school fees must be paid by 1 March annually. However, we realize that this is a very large once off expense, and therefore we allow the parents/ guardians the opportunity to pay these fees in eleven (11) equal monthly installments from the 1st of January to November.
DEBIT ORDER SYSTEM: (for school, music, aftercare, and Pre-Primary fees.)
sign a new debit order form annually. Please see attached our debit order form for next year (2025). Kindly
note that debit orders that were cancelled during 2024 due to non-payment will not be reinstated.
The signed and completed debit order form must be handed in at the finance office no later than Friday,
29 November 2024. The first debit order deduction date will be 1 February 2025, please ensure that there
are sufficient funds in your account for the debit order and that the debit order gets deducted correctly.
The first month’s (January 2025) fees should be paid via EFT or Card transaction. Should you not be interested
in our debit order facilities, please draw a line through the entire document.
INTERNET/DIRECT TRANSFER (EFT)
If you make an EFT payment toward school and/or Aftercare fees, please ensure that the learner’s family
code is clearly shown as the reference number. Example: Z100 SF.
SF -School Fees
P -Piano
AC -Aftercare
PP -Pre-Primary
PPAC -Pre-Primary Aftercare
V -Violin
PS
REC -Recorder
MC -Music Care
Much confusion is caused when the learner’s information has not been completed or is not 100% accurate.
Please email the finance department your proof of payment within two (2) days. If the payment is for
various accounts, e.g., School Fees, Music Fees, and After Care, please make separate payments with the
applicable reference (e.g., Music care, MS) as this will ensure that payments are allocated accurately.
Should you make a payment specifically for one sibling, kindly include their first name or initial in their
payment reference, e.g., Z100 C/ Z100 Cameron
Contact Details: 021-903-4160 (Option 3,4 & 5 for the Finance Department)
Please note that De Kuilen Pre/Primary School only has one bank account. We as a school will NEVER inform our parents of changed banking details via SMS or EMAIL communication.
CASH PAYMENTS
We recommend that, for security reasons, cash payments be made DIRECTLY TO THE BANK (Either at ABSA ATM or Teller). If this proves to be impossible, please take note of the following:
Due to cash restrictions, we prefer EFT payments, debit orders, stop orders or cards to be swiped at De Kuilen Primary School (during office hours).
DEBIT/CREDIT CARD PAYMENTS
Card payment facilities are available at the school (during office hours).
OVERDUE ACCOUNTS
School fees are payable in advance (1ST of each month). Overdue accounts are very costly for both the school and you as parents/guardians. We, therefore, urge you to keep your account up to date, making the necessary arrangements with Ms. C. Claassens (cc@dkps.org.za). Please adhere promptly to these payment arrangements. All overdue accounts will be handed over to our debt collectors, Meynhardt & Co Inc. If handed over, the relevant account will be administrated by said collectors for the remainder of that financial year, and is, therefore, beyond the school’s administrative competency. If you have any change of address or phone number(s) please inform the admin office in writing or via email to admin@dkps.org.za or update personally on the D6 communicator app.
APPLICATION FOR EXEMPTION OF COMPULSORY SCHOOL FEES
School fee exemption forms will be available at the school from Monday, 10 February 2025. Refer to the attached circular. (Not applicable to the Pre-Primary or Aftercare fees). Completed forms must be handed in at the finance office no later than Friday, 21 March 2025. As parents/guardians, it is your responsibility to complete and hand in the forms timeously. The outcome of the application will be communicated to parents/guardians no later than Monday, 12 May 2025.
We want to express the hope that all parents/ guardians will give their full cooperation to ensure the smooth running of our 2025 financial year.
Yours Sincerely
The Finance Office